1. The Cross Timbers Rotary Duck Derby is produced by the Cross Timbers Rotary Club, The “Producer”, a charitable organization under section 501(c)(3) of the Internal Revenue Code, whose mission is to provide service to others, promote integrity, and advance world understanding, goodwill, and peace through its fellowship of business, professional, and community leaders.
2. A projected minimum of 30,000 ducks will be entered in the race. Chances of winning depend on the total number of qualified entries.
3. All ducks entered are and shall remain property of the Cross Timbers Rotary Club. Once the ducks are launched, they are on their own. No attempt to free or interfere with any duck is permitted, unless deemed necessary by the race committee.
4. The Cross Timbers Rotary Duck Derby will start at The River Walk at Central Park in Flower Mound, Texas on September 16, 2023. The race course will be established by the race committee and reserves the right to postpone or reschedule the race or to determine the winners by random drawing in the event of inclement weather, acts of God, Covid-19, or other circumstances beyond the Cross Timbers Rotary Duck Derby’s control.
5. A number will be attached on the bottom of each duck relating to the number on the adoption receipt. The person’s name appearing on the adoption receipt corresponding to the first ducks in order of finish as gathered in the duck trap or collected by the Producer will be awarded prizes. Positive identification will be required to claim any prize. Winners will be notified by mail, email or phone and must pick up their prize from the Producer by October 16, 2023.
6. A copy of the Rules and Regulations, a list of Prizes and, after the event, a list of Prize Winners can be obtained from the Producers by sending a written request with self-addressed stamped envelope to Cross Timbers Rotary Club, 700 Parker Square, Ste 100A, Flower Mound, TX 75028.
7. The entry portion of each adoption ticket must be completed in its entirety and delivered to the Producers or an authorized representative of the Producers or mailed to the Producers at the address set forth in rule (6) and received by the Producers by 12:30 pm on September 15, 2023 to be eligible to win any prizes. Entries received after 12:30 pm on September 15, 2023 and any entries purchased on race day are subject to the availability of ducks, and in the event the number of these entries exceeds the available number of ducks, these entrants will not be eligible to win any prizes. Entrants assume the risk of non-delivery of any entries to the Producers or to an authorized representative of the Producers.
8. No cash equivalent prizes or exchanges will be provided in lieu of the designated prizes. Any taxes and fees are the responsibility of the winner. By entering, the entrants release the Producers, its officers, directors, volunteers, staff, sponsors and other related entities from any and all liability with respect to the prizes. By entering, winners consent to the promotional use of their names and likenesses without any additional compensation.
9. A minimum donation of $5.00 is requested. Free entries defeat the charitable fundraising purpose of this event and are not encouraged. However, one free entry per person can be obtained by presenting a handwritten request to the Cross Timbers Rotary Club and submitting a self-addressed stamped return envelope for mailing of entry ticket. Requests for free entries after 30,000 ducks have been adopted will not be honored. All requests must be made before noon on September 15, 2023.
10. The winner of any prize must be over 18 years of age and must pay any applicable sales tax or other fees associated with the prize. If the prize winner is under the age of 18, a parent or guardian may claim the prize on their behalf. Winner need not be present to win.
11. Winners will be announced following the Cross Timbers Rotary Duck Derby. Winners will also, where necessary, be notified by telephone, email and/or U.S. mail. If a winner does not claim his/her prize within 30 days of race date, or if the Presenter is unable to contact a winner due to insufficient or illegible contact information, or if a winner is deemed ineligible to win a prize, Producer will select a substitute winner by random drawing of entry tickets. All prizes will be awarded.
12. All decisions and interpretations of rules and regulations will be made by the Cross Timbers Rotary Duck Derby Committee and its judgment is final.
13. In case of bad weather, Covid-19 or unforeseen circumstances preventing the running of the race, ducks will be selected randomly, and winners will be notified by email or mail.
14. This event is subject to all federal, state, and local laws and regulations and is void where prohibited by law.
15. The Cross Timbers Rotary Duck Derby and its logo are registered trademarks of the Producer and no other person or entity is authorized to copy or otherwise use them without the Producer’s express written consent.
16. The Derby Duck Race/Turtle Turbo Trek are registered trademarks of GAME and cannot be used or copied without written consent.